Oak & Willow Irish Yoga Teacher Training
Agreements, Commitments, and Terms
I am delighted that you feel called to train with Oak & Willow. This work is sacred, challenging, and deeply rewarding. To honour both your commitment and mine, I ask you to carefully read and agree to the following terms. They are designed to create clarity, fairness, and mutual respect in our community of learning.

 
My Commitment
I recognise that participating in this training is a significant investment of time, energy, and heart. I intend to honour that commitment by upholding rigorous ethics, mutual respect, and deep accountability. In that spirit, here are some of the ways I strive to guide a training process and steward a learning community that is genuinely worthy of your trust.

 
1. Mutual Commitments
What you can expect from me
• A well-structured, supportive training environment
• Skilled teaching from myself and invited guest faculty
• Clear guidance on practices, assignments, and requirements
• Respect for your individuality, boundaries, and pace of learning

What I ask of you
• Commitment to the full training, including live participation, study, and practice
• Respectful, kind, and professional conduct in all group spaces
• Timely communication around payments and any challenges that arise
• Willingness to engage with the material and community in good faith

 
2. Contractual Relationship

Oak & Willow Yoga Teacher Training is a trading name of Sarah Fox: Health, Herbs, Movement, a sole trader. In these terms, “Oak & Willow”, “I”, “me” and “my” refer to Sarah Fox: Health, Herbs, Movement.

Submitting an application does not create a contract or a financial obligation. A contractual relationship begins when Oak & Willow confirms your acceptance in writing and you accept the offered place by paying the required deposit.

The tuition fee is the total price of the complete training programme. Where payment by instalments is agreed, the instalments divide payment of that total fee and do not represent separate purchases of individual weekends or modules.

 
3. Deposits and Tuition
• A deposit is required to accept the offered place and secure your enrolment.
• If you enrol online or otherwise at a distance, you have a statutory right to cancel within 14 days of entering this agreement. To cancel, email sarah@oakandwillow.ie. Any refund due will be provided in accordance with applicable consumer law.
• If you expressly request that the training begin during this 14-day period and then cancel, you may be charged proportionately for any training already provided.
• After the statutory cancellation period has expired, the deposit is non-refundable, except where a refund is required by law or Oak & Willow cancels the training.
• The remaining tuition balance must be paid by December of the year in which the training begins, unless a written payment plan has been agreed.
• Where a payment plan is agreed, all instalments must be paid in full and on time according to the agreed schedule.

 
4. Additional Costs for Residential Weekends
• Two residential retreats and the applicable residential examination weekend require an additional residential fee, separate from tuition.
• This fee covers accommodation and meals and includes a contribution towards administration and coordination.
• The estimated cost will be communicated in advance and the final amount will depend on accommodation charges and the number of trainees attending.
• Once your accommodation has been confirmed and Oak & Willow has committed the associated costs, your allocated share remains payable if you withdraw or do not attend, except where otherwise required by law.
 
5. Attendance Requirement
• You must attend at least 75% of the training live, whether in person or live online.
• No more than 25% of the training may be completed through recordings or other agreed alternative learning. 
• Access to recordings is a supplementary support to this training, but is not a substitute for live, interactive participation
Yoga Pros, previously Yoga Alliance Professionals UK, states that contact hours must be live, not pre recorded. A contact hour is defined as any learning time where a teacher and student engage in live, real time interaction, whether in person or live online.
Contact hours are considered essential for building trust, offering real time feedback, and ensuring safe, hands on learning.
Pre recorded or self paced content does not qualify as contact hours.
https://www.yogaallianceprofessionals.org/accredited-training-professional-requirements
• Attendance at the residential and practical weekends is strongly encouraged because these form an important part of the learning experience.
• If you cannot attend a residential or practical weekend, you must inform Sarah as soon as reasonably possible and complete any recording, assignment, practice or alternative assessment considered necessary.
• Any practical competency required for certification must still be demonstrated through an arrangement agreed with Sarah.
• Missing a residential weekend does not remove responsibility for accommodation or other costs already committed on your behalf under Section 4.
• Certification remains subject to satisfying the overall attendance, assessment, payment and participation requirements. 

 
6. Refunds, Withdrawal, Deferral, and Non-Completion

Refunds and Voluntary Withdrawal
• Except where a refund is required by law, the deposit becomes non-refundable after the applicable statutory cancellation period has expired.
• Once the training has begun, tuition fees already paid are non-refundable, except where otherwise required by law.
• The training is purchased as one complete programme. An instalment plan divides payment of the total tuition fee and does not constitute the separate purchase of individual weekends, modules or teaching sessions.
• If you voluntarily withdraw from the training, your withdrawal does not automatically end your obligation to pay the outstanding balance of the agreed tuition fee while the contracted training and course access remain available to you.
• If exceptional circumstances affect your ability to continue, you may contact Oak & Willow in writing to request an alternative arrangement. Any such arrangement is discretionary and must be confirmed in writing.

Non-Completion and Outstanding Payments
• Non-attendance or failure to complete the training does not automatically cancel your payment obligations.
• If a payment becomes overdue, Oak & Willow will contact you and provide a reasonable opportunity to resolve the matter.
• If payment remains outstanding or an agreed payment plan is not upheld, Oak & Willow may suspend access to course materials, recordings, mentoring, assessments or other training privileges until the matter is resolved.
• Certification will not be issued until all tuition fees and applicable residential costs have been paid in full.
• Where participation is ended because of a serious or repeated breach of this agreement, the financial consequences will be determined with regard to the circumstances, the services already provided or reserved, any losses reasonably incurred by Oak & Willow, and applicable law.

Deferral
• You may request a deferral by writing to Oak & Willow. Deferral is not automatic and must be approved in writing.
• An approved deferral may be taken only once, into the immediately following cohort, and must be used within 12 months of the original training end date.
• The full tuition fee for the original enrolment remains payable according to the agreed payment schedule. Tuition paid under the original enrolment will be credited towards the deferred training, so the full tuition fee will not be charged a second time.
• A re-enrolment fee of €500 is payable to secure the deferred place.
• Accommodation, meals and other residential costs are separate from tuition. Costs already incurred for the original cohort cannot be transferred to the deferred cohort. The trainee must also pay the applicable residential costs for the cohort they subsequently attend.
• If the deferred place is not taken within the permitted period, the enrolment will be treated as withdrawn and no further deferral will be available.
Transfer of Place
• A trainee may not transfer or sell their place to another person.
• In exceptional circumstances, if Oak & Willow can fill the vacated place, Oak & Willow may agree to transfer the trainee’s deposit or an agreed portion of payments made to a future training.
• Any transfer must be requested in writing and is valid only when approved and confirmed by Oak & Willow in writing.

 
7. Cancellation or Changes by Oak & Willow
• If Oak & Willow cancels the entire training before it begins, all tuition and deposits paid will be refunded in full.
• If the training has begun and Oak & Willow is permanently unable to complete it, a proportionate refund will be provided for the part of the training that has not been delivered.
• If an individual class, training day or residential weekend cannot proceed as scheduled, Oak & Willow may arrange a suitable replacement teacher, alternative date, location or online delivery where reasonable.
• Trainees will be informed of significant changes as soon as reasonably possible.
• Oak & Willow is not responsible for personal expenses arising from a cancellation or change, including travel, accommodation or currency-exchange losses, except where liability cannot lawfully be excluded.
• Nothing in this section affects the trainee’s statutory consumer rights.

 
8. Participation and Code of Conduct
• Respectful, kind and professional conduct towards fellow trainees, teachers, staff and guest faculty is required in all training spaces.
• Abusive, threatening, discriminatory, unsafe, harmful or persistently disruptive behaviour is not acceptable.
• Where concerns arise, they will ordinarily be communicated clearly, and the trainee will be given an opportunity to respond and, where appropriate, address the issue.
• Oak & Willow may immediately suspend a trainee from a session or training activity where this is reasonably necessary to protect the safety, welfare or privacy of others.
• Serious misconduct, or the continued breach of course expectations following a warning, may result in dismissal from the training. The financial consequences of dismissal will be considered under Section 6 and applicable law.

Confidentiality of Group Process
• The training includes group work in which participants may share personal, emotional, somatic or professional experiences. Trainees must respect the privacy of the group and must not share another participant’s personal information or experiences outside the training without that person’s explicit permission.
• Confidentiality may be broken where disclosure is required by law or where there is a serious and immediate concern involving safety or safeguarding.
• This is a learning community founded on honesty, healthy boundaries, mutual respect and care.
By agreeing to these terms, you commit to honouring the privacy and trust of the group.

 
9. Certification
Certification depends upon:
• Full payment of tuition and applicable residential fees.
• Meeting the minimum 75 percent live-attendance requirement.
• Completing any agreed catch-up work or alternative practical assessment following missed sessions or residential weekends.
• Satisfactory completion of all required assignments and assessments.
• Demonstrating the ability to teach safely and competently, as assessed by Sarah Fox and the external examiner against the assessment criteria provided to trainees.
Payment and attendance alone do not guarantee certification. Where further work or reassessment is needed, the trainee will be informed in writing of the requirements, deadlines and any applicable fees before agreeing to reassessment.
 
10. Safe Participation and Responsibilities
• Oak & Willow will exercise reasonable care and skill in delivering the training.
• Training may involve movement, practical exercises and outdoor activities. Trainees are expected to follow safety guidance, work within their abilities and pause or stop if they experience pain, distress or concern.
• Please inform Sarah privately of any health condition, injury or other circumstance relevant to safe participation, so that suitable adjustments can be discussed.
• Trainees may decline touch, physical adjustments or any particular activity. Where an activity forms part of an assessment, an appropriate alternative will be discussed.
• For online sessions, trainees should use a clear, suitable practice space and appropriate equipment. Remote teaching limits the teacher’s ability to observe and assist.
• Trainees should take reasonable care of their personal belongings.
• These responsibilities do not remove Oak & Willow’s duty to exercise reasonable care or limit a trainee’s statutory rights. Nothing in this agreement excludes or limits liability for death or personal injury caused by negligence, or any other liability that cannot lawfully be excluded.

 
11. Intellectual Property
• Copyright in course materials, including manuals, handouts, slides, images and recordings, remains with Oak & Willow or the respective rights holders.
• Materials supplied to trainees are for their own study and reference. Any materials expressly offered for download may be saved for personal use.
• Unless permitted by law or agreed in writing, trainees must not distribute, publish, sell or share course materials, recordings or access details with others.
• Trainees are encouraged to apply the knowledge and skills gained during the training in their own teaching. This does not grant permission to reproduce course manuals, slides or recordings, or present another person’s original work as their own.
• Trainees must not record training sessions or other participants without prior permission from Oak & Willow and the people being recorded.

 
12. Website Use and Access to Recordings
• Trainees must use Oak & Willow’s websites and learning platforms lawfully and respectfully, keep login details private and not share access with others.
• Recordings support study and catch-up learning under Section 5. They do not replace the live-attendance requirement.
• The period of access to recordings and online materials will be communicated before enrolment. Access is not indefinite unless expressly agreed in writing.
• Not every activity or discussion will be recorded. Recording may be paused or material withheld to protect personal disclosures, confidentiality or participant welfare.
• Where a recording needed for agreed catch-up work is unavailable, Oak & Willow will arrange an appropriate alternative learning activity.
• Access may be restricted where reasonably necessary to address a confidentiality breach, misuse of materials, safety concern or unresolved payment issue, in accordance with Sections 6 and 8. The reason and any steps needed to restore access will be communicated to the trainee.
• If technical problems interrupt online teaching or access to materials, Oak & Willow will take reasonable steps to restore access or provide a suitable alternative. This does not affect trainees’ statutory rights.

 
13. Insurance and Professional Standards
• The programme’s accreditation or professional recognition, where applicable, will be stated in the course information supplied before enrolment.
• Training includes anatomy and physiology, safe teaching practice and professional responsibilities.
• Assessment requirements and arrangements will be communicated to trainees. Certification is subject to the requirements set out in Section 9.
• Certification does not itself provide professional insurance or membership of an accrediting body. Graduates are responsible for arranging appropriate insurance before teaching independently and for checking any membership or registration requirements relevant to their work.
• Before undertaking teaching practice with members of the public during the training, trainees must confirm the arrangements with Sarah and ensure that appropriate insurance cover is in place.
• Trainees and graduates must teach within the scope of their training, experience and insurance cover.

 
14. Events Beyond Reasonable Control
• Events beyond Oak & Willow’s reasonable control, such as serious illness, extreme weather, fire, flooding or government restrictions, may disrupt the training.
• Oak & Willow will inform trainees as soon as reasonably possible and take reasonable steps to minimise disruption.
• Where appropriate, a replacement teacher, alternative date, venue or online session may be offered. Any alternative must reasonably preserve the learning objectives and required practical experience.
• A substantial change to the programme will be discussed with affected trainees. Acceptance of a materially different programme will not be assumed.
• If the training cannot be completed within a reasonable time, or a suitable alternative cannot be agreed, cancellation and refunds will be addressed under Section 7 and applicable consumer law.
• Nothing in this section removes or limits trainees’ statutory rights.

 
15. No Guarantee of Employment
Certification reflects completion of the training requirements, but Oak & Willow makes no guarantee of employment or professional success following graduation.

 
16. Fitness to Participate, Well-being and Support During Training
• The training is educational and is not a substitute for medical care, counselling or psychotherapy.
• Having a health condition or disability does not automatically prevent participation. Trainees are encouraged to discuss relevant support needs privately with Sarah so that reasonable adjustments can be considered.
• Trainees should communicate promptly if they experience difficulties affecting their participation. They are not expected to disclose personal experiences to the group.
• Where support needs fall outside the scope of the training, Sarah may recommend seeking advice from an appropriate healthcare or therapeutic professional.
• Any agreed adjustment to participation or assessment will be confirmed in writing, with reference to the learning and practical competencies required for certification.

 
17. Data Protection
• Sarah Fox, trading as Oak & Willow, is responsible for the personal information collected in connection with the training.
• Personal information will be used for specified, lawful purposes, including enrolment, communication, teaching, assessment, payment administration and meeting legal obligations.
• Oak & Willow will collect only information reasonably necessary for these purposes, protect it with appropriate security measures and retain it only for as long as necessary.
• Relevant information may be shared with authorised teachers, assessors and service providers where necessary and lawful. Access will be limited to what they need for their role.
• Health information will receive additional protection. Where explicit consent is required, it will be requested separately. Signing this agreement does not constitute blanket consent to process health information or use personal disclosures for other purposes.
• Separate permission will be requested before using identifiable photographs, recordings or testimonials for publicity.
• A privacy notice will be provided when personal information is collected. It will explain the information collected, its uses and legal bases, recipients, retention periods, any international transfers and how to exercise data protection rights.
• Data protection questions or requests may be sent to sarah@oakandwillow.ie. Trainees may also complain to Ireland’s Data Protection Commission.

 
18. Governing Law and Resolving Concerns
• These terms are governed by Irish law. If you are a consumer resident in another country, this does not remove any mandatory consumer protections that apply to you.
• If you have a concern about the training, please contact sarah@oakandwillow.ie. Oak & Willow will consider your concern fairly and seek to resolve it promptly.
• You retain any right under applicable law to bring proceedings in the courts of your country of residence. Nothing in this agreement restricts your access to legal remedies.

 
Participant Commitment & Container Agreement - upon deposit

Acknowledgement of Agreement
• I have read these terms and the information supplied for my chosen programme, including the tuition fee, payment schedule, additional residential fees and certification requirements. I have had the opportunity to ask questions before accepting my place.
• I agree to participate in good faith, respect other participants’ privacy and boundaries, and communicate promptly about difficulties affecting my participation.
• I understand the attendance and assessment requirements, including the need to agree catch-up arrangements with Sarah if I miss sessions or residential weekends.
• I understand the payment, cancellation, withdrawal and deferral arrangements set out in this agreement.
• I understand that this is an educational programme and does not replace medical care, counselling or psychotherapy.
• My acceptance of these terms does not waive my statutory rights or constitute blanket consent to the processing of sensitive information or use of my image for publicity.

Version of These Terms
• The version of these terms supplied and agreed at enrolment applies to that enrolment.
• Oak & Willow may publish revised terms for future enrolments. Publishing an update does not automatically change an existing trainee’s agreement.
• Any agreed changes to an existing agreement will be recorded in writing. Changes to course delivery arising from disruption will be handled under Sections 7 and 14.

This agreement incorporates the Oak & Willow Terms and Conditions,
Version dated September 2026, a copy of which has been provided to the trainee to sign.