Oak & Willow Irish Yoga Teacher Training
Agreements, Commitments, and Terms
I am delighted that you feel called to train with Oak & Willow. This work is sacred, challenging, and deeply rewarding. To honour both your commitment and mine, I ask you to carefully read and agree to the following terms. They are designed to create clarity, fairness, and mutual respect in our community of learning.
My Commitment
I recognise that participating in this training is a significant investment of time, energy, and heart. I intend to honour that commitment by upholding rigorous ethics, mutual respect, and deep accountability. In that spirit, here are some of the ways I strive to guide a training process and steward a learning community that is genuinely worthy of your trust.
1. Mutual Commitments
What you can expect from me
• A well structured, supportive training environment
• Skilled teaching from myself and invited guest faculty
• Clear guidance on practices, assignments, and requirements
• Respect for your individuality, boundaries, and pace of learning
What I ask of you
• Commitment to the full training, including live participation, study, and practice
• Respectful, kind, and professional conduct in all group spaces
• Timely communication around payments and any challenges that arise
• Willingness to engage with the material and community in good faith
2. Contractual Relationship
Oak & Willow Yoga Teacher Training is a trading name of Sarah Fox: Health, Herbs, Movement (a sole trader). In these terms, “Oak & Willow,” “sarahfox.ie,” “I,” “me,” and “my” refer to Sarah Fox: Health, Herbs, Movement.
By booking a place on any training or by being accepted onto a training, you enter into a contractual relationship with Oak & Willow. These agreements, together with any terms published on the website or communicated to you directly, form part of that contract.
By booking a place or applying for acceptance, you acknowledge that the full cost of the training becomes payable upon booking or acceptance. Oak & Willow may, at its discretion, allow payment by instalments.
3. Deposits and Tuition
• A non refundable deposit is required at registration. This secures your place and supports the administrative work of the course
• The remaining balance of tuition must be paid by December of the year the course begins, unless a payment plan has been agreed
• Payment plans are available, but instalments must be honoured in full and on time
4. Additional Costs for Residential Weekends
• Retreat weekends in July, September, and the January exam require additional payment for accommodation and full meals
• These costs are separate from tuition and will be approximately €200 per weekend, with only minor variations (depending on numbers attending and cost of accommodation)
• Participation in these weekends is required for certification
5. Attendance Requirement
• You must complete at least 75% of the training live, either in person or live online
• No more than 25% of sessions may be made up by recording
• Meeting this standard is a condition of certification
6. Refunds, Withdrawal, Deferral, and Non Completion
Refunds
• All deposits are non refundable
• Tuition payments already made are non refundable once the course has begun
• If you withdraw, you remain responsible for all outstanding fees, including unpaid instalments
Non Completion of Training
• In the unlikely event that you and Oak & Willow part ways after the training begins but before it is completed, you are still responsible for paying the full tuition
• This includes completing all payments according to your agreed plan
• If financial agreements are broken, Oak & Willow reserves the right to withdraw access to course materials and certification
Deferral
• You may request to defer to the following year. If approved:
• Your deposit carries over
• You must still pay in full for all weekends of the original course, even if you did not attend them
• Payments made for attended weekends do not transfer to the following year
• Deferrals are allowed only once, and must be used within 12 months
Transfer of Place
• In rare cases, if I can fill your space, I may allow a transfer of your deposit to a future course. This must be requested in writing and approved
7. Cancellation by Me
• If I cancel the training, all tuition and deposits will be refunded in full
• I am not responsible for additional costs such as travel, accommodation, or exchange losses
8. Participation and Code of Conduct
• Respect for fellow trainees, faculty, and the learning container is required
• Unsafe, harmful, or persistently disruptive behaviour may result in dismissal without refund
• Oak & Willow reserves the right to exclude anyone engaging in abusive, threatening, discriminatory, or disruptive behaviour from this or future trainings
• This is a space for growth, honesty, and community care
9. Certification
Certification depends upon:
• Full payment of tuition and additional weekend costs
• Meeting the 75% live attendance requirement
• Participation in all required residential weekends
• Completion of all assignments and assessments
• Demonstrated ability to teach safely, as assessed by Sarah Fox and the external examiner
10. Release of Liability
By booking or participating in a training you agree that:
• Oak & Willow is not responsible for the safekeeping of your personal belongings
• Some training activities may be physically strenuous, and you participate voluntarily, accepting responsibility for your health and wellbeing
• It is your responsibility to inform the teacher of any injuries, health conditions, or pregnancy, and to follow their guidance on whether participation is suitable
• If training is delivered online, Oak & Willow is not responsible for injuries, technical issues, or third party platform failures
Oak & Willow shall not in any circumstances be liable for economic losses, loss of goodwill, or indirect or special losses arising from participation in a training. Neither you nor your heirs will make claims against Oak & Willow, its teachers, or staff, save where liability cannot be excluded by law.
11. Intellectual Property
Copyright and other intellectual property rights in training materials, including handouts, manuals, slides, images, and recordings, remain with Oak & Willow or the individual authors. You agree not to copy, distribute, or reproduce these materials without prior permission.
12. Website Use
By using sarahfox.ie, oakandwillow.ie or any Oak & Willow platforms you agree to:
• Use the site only for lawful purposes
• Not reproduce content except for personal, non commercial use with acknowledgement
• Accept that Oak & Willow is not responsible for third party providers, technical failures, or security breaches beyond reasonable control
13. Insurance and Professional Standards
• Training content is aligned with Yoga Alliance Professionals UK (Yoga Pros) and/or other recognised accreditation bodies, as well as Balens insurer guidelines
• The course includes anatomy and physiology
• Final assessment is face to face in person where possible, or via online video call
• Successful certification is subject to meeting all training and insurance standards
14. Force Majeure
Oak & Willow shall not be held liable for delays or cancellations caused by circumstances beyond reasonable control, including but not limited to strikes, illness, fire, flood, pandemic, or government restrictions. In such cases, training may be rescheduled or delivered online where possible.
15. No Guarantee of Employment
Certification confirms you have completed the requirements of the training, but Oak & Willow makes no guarantee of employment or professional success following graduation.
16. Fitness to Participate
By enrolling, you confirm that you are physically, mentally, and emotionally fit to participate in the training, and that you take full responsibility for your own wellbeing during the programme.
17. Data Protection
Personal information you provide will be stored securely and used only for the administration of the training, in compliance with GDPR. Your details will not be shared with third parties without consent, except where required by law.
18. Jurisdiction
These terms are governed by the laws of Ireland, and any disputes shall be subject to the exclusive jurisdiction of the Irish courts.
Acknowledgement of Agreement
By registering for the Oak & Willow Irish Yoga Teacher Training, you affirm that you have read, understood, and agreed to these terms. These agreements, together with Oak & Willow’s full terms and policies, support the integrity of the training and honour the commitments of all involved.